Data collection
Reliable records start with a clear question: what information does your team need, and where can it find it? We collect information from existing sources and fill gaps through an agreed asset survey where needed.
Typical assignments
Bring scattered records together
When teams maintain separate spreadsheets or drawings, we collect the relevant information and record where it came from and which version was used.
Build a picture of existing assets
Before a refurbishment or system change, teams may need a clearer view of which assets and equipment are in place. We agree which objects and characteristics to record.
Fill specific gaps
If you already have a register, we check it against the agreed sources. We can then collect missing details or refer them to the person responsible for resolving them.
Agree the sources and what to record
We first establish which objects to record, which characteristics matter and how to identify each object consistently. Sources can include asset lists, drawings, technical documents and exports from existing systems.
When sources use different structures, we use a few sample records to agree how the data should be captured. Unclear entries remain visible alongside their sources and the questions that need resolving.
What you receive
You receive an organized dataset that can be used as the basis for further preparation, planning or documentation.
- A structured list of the agreed objects and characteristics
- References to the sources used
- An overview of missing or conflicting information
Frequently asked questions
Is a site survey necessary?
That depends on the available records and the details you need. We first check what the existing sources can tell us, then agree what else needs to be recorded if necessary.
What happens if two sources disagree?
We flag the difference and record which value came from which source. The responsible person can then decide which value to use in the dataset.